A board meeting online is an efficient and convenient method to conduct meetings without the requirement of physical attendance. It allows for greater participation and reduces the need to travel which is time-consuming and costly. Virtual meetings are not without difficulties. It is important to adhere to certain etiquette rules in order to make these meetings as productive and effective as possible.
1. Make use of an online icebreaker in order to boost engagement before and after meetings. This will help the board members become familiar with each other. Alternately, you can invite people to use the chat box to introduce themselves. It’s a great method to start the meeting and make everyone feel comfortable using the technology.
2. Train the less tech-savvy board members. This will reduce resistance to using new technology. The training will also assist them navigate the board portal, and other tools, efficiently. 3. Before the call begins, make sure that all participants have a good audio/video setup and a stable internet connection. This will increase the overall quality of the call. 4. Ensure that all attendees are using the mute button when they are not speaking. This will reduce interruptions from other board members and will eliminate external distractions.
5. Draft and record minutes. It is important to make sure that the https://justboardroom.com/board-meeting-preparation-checklist/ minutes will be a valuable resource for attendees, and include any relevant information. Minute-takers also need to strike an equilibrium between thoroughness clearness, and accuracy. They should also stay clear of having informal conversations or personal opinions in minutes of meetings.