Document management software is a computer system for efficiently organising documents as well as automating workflows for documents and increasing productivity. It allows you to organize, store, and access information quickly using features such as digitized storage of files and OCR. It provides a central repository for managing files, data and records across different platforms and teams (e.g. ERP, CRM Business Communication Systems, CRM, and Team Portals).
Document Management Software Best Practices
In the days of paper-based documents, keeping and processing thousands of hard copies was an immense burden on companies and organizations. Particularly in highly-regulated industries, these unstructured files and records may become obsolete and lost or stolen by unauthorised users.
It can also be time-consuming to search for the right document. With a document management system, you can access the document you require faster due to an intuitive interface that lets users find information quickly and locate documents by metadata, title, identifiers and other attributes.
Document management software offers many advantages, regardless of the size and complexity of your company. It can help you automate your processes and streamline them to increase efficiency and productivity across all departments. From sales to quality assurance. It also helps improve data security and adherence to the regulations by implementing guidelines such as preservation and retention of documents, as well as audit trails. You can also save space and money by digitizing documents and storing them electronically rather than in storage cabinets or filing rooms.